Privacy Policy

This Privacy Policy describes how YYVZ LLC ("we," "us," or "our"), operating the website FloridaAnnualFiling.com ("the Site"), collects, uses, and shares your personal information when you use our services. By using the Site, you agree to the collection and use of information in accordance with this policy.

This Privacy Policy is written in English. While our website is available in multiple languages for your convenience, this English version is the authoritative and legally binding document.

1. Information We Collect

We collect the following types of information when you use our services:

Personal Information You Provide

• Full name
• Email address
• Phone number
• Company or entity name

Business Information from SunBiz

When you use our filing service, we search the Florida Division of Corporations (SunBiz) database to retrieve your company's publicly available information, including entity name, document number, FEI/EIN number, registered agent details, principal address, mailing address, and officer/member information. This information is used solely to verify your entity details and to complete the annual report filing on your behalf.

Payment Information

Payment processing is handled entirely by Stripe, our third-party payment processor. When you make a payment, your credit card number, expiration date, and CVV are transmitted directly to Stripe's secure servers. We do not store, process, or have access to your full credit card numbers. We only receive a confirmation of the transaction, the last four digits of your card, and a transaction identifier from Stripe.

Automatically Collected Information

When you visit our Site, we may automatically collect certain technical information, including your IP address, browser type, device type, and pages visited. This information is used to improve our Site performance and user experience.

2. How We Use Your Information

We use the information we collect for the following purposes:

• Process Your Filing: To search SunBiz for your company information, verify entity details, prepare, and submit your Florida Annual Report to the Florida Division of Corporations on your behalf.
• Process Payments: To charge for our services through Stripe and maintain records of transactions.
• Send Confirmation Emails: To send you order confirmations, filing status updates, and receipts via email.
• Customer Support: To respond to your inquiries, troubleshoot issues, and provide assistance related to your filing.
• Improve Our Services: To analyze usage patterns and improve the functionality and user experience of our Site.
• Legal Compliance: To comply with applicable laws, regulations, and legal processes.

3. Information Sharing and Third-Party Services

We do not sell, rent, or trade your personal information to third parties. We share your information only with the following service providers as necessary to deliver our services:

• Stripe: Our payment processor. Stripe receives your payment information to process transactions securely. Stripe's privacy policy is available at stripe.com/privacy.
• Email Service Providers (SendGrid / AWS SES): We use third-party email services to send transactional emails such as order confirmations and filing status updates. These providers receive your email address and name solely for the purpose of delivering these communications.
• Florida Division of Corporations (SunBiz): To complete your annual report filing, we submit the required information to the Florida Division of Corporations through their official filing system. This information becomes part of the public record maintained by the State of Florida.

We may also disclose your information if required by law, court order, or governmental regulation, or if we believe disclosure is necessary to protect our rights, your safety, or the safety of others.

4. Data Security

We take the security of your personal information seriously and implement appropriate technical and organizational measures to protect it, including:

• SSL/TLS Encryption: All data transmitted between your browser and our servers is encrypted using industry-standard SSL/TLS encryption.
• PCI Compliance: We maintain PCI compliance through our use of Stripe as our payment processor. Since we never store, process, or transmit credit card data on our own servers, your payment information is protected by Stripe's PCI DSS Level 1 certified infrastructure.
• Access Controls: Access to personal information is restricted to authorized personnel who need it to perform their job functions.

While we strive to protect your personal information, no method of transmission over the Internet or electronic storage is completely secure. We cannot guarantee absolute security, but we are committed to maintaining the highest practical standards.

5. Cookies

Our Site uses a minimal number of cookies. Specifically, we use a language preference cookie (i18n_redirected) to remember your selected language when you visit our Site. This cookie is essential for providing our website in your preferred language (English, Spanish, French, Turkish, Portuguese, or Haitian Creole).

We do not use tracking cookies, advertising cookies, or third-party analytics cookies. You may disable cookies in your browser settings, but doing so may affect the language preference functionality of the Site.

6. Third-Party Links

Our Site may contain links to third-party websites, including the Florida Division of Corporations (SunBiz) website and our payment processor's website. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party websites you visit.

7. Children's Privacy

Our services are intended for use by individuals who are at least 18 years of age. We do not knowingly collect personal information from anyone under the age of 18. If we learn that we have collected personal information from a person under 18, we will take steps to delete that information promptly. If you believe we may have collected information from a minor, please contact us immediately.

8. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal information:

• The right to access the personal information we hold about you
• The right to request correction of inaccurate information
• The right to request deletion of your personal information
• The right to withdraw consent where processing is based on consent

To exercise any of these rights, please contact us using the information provided below. Please note that certain information may need to be retained for legal, regulatory, or record-keeping purposes.

9. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes described in this Privacy Policy, including to complete your filing, provide customer support, comply with legal obligations, resolve disputes, and enforce our agreements. Transaction records and filing confirmations may be retained for up to seven (7) years for tax and legal compliance purposes.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make changes, we will update the "Effective Date" at the top of this page. We encourage you to review this Privacy Policy periodically. Your continued use of the Site after any changes constitutes your acceptance of the updated Privacy Policy.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: